Academy of Art University
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Archive for the 'Professional Development' Category

Library Staff Collection

Thursday, April 7th, 2011

Hello all. I just added a link on the wiki as well but I wanted to send out a quick announcement about the Library Staff Collection. It is a collection we have had for some time but it has been housed in the Director’s office so has not seen much use by library staff. I decided that moving it to office 664 would make it more accessible.

We have a collection of books related to the study of libraries and librarianship available for staff use. It is the Library Staff collection and it is now housed in office 664. Some of the titles are a bit dated, although some of them are classics in the field such as Knowing where to look: the ultimate guide to research by Lois Horowitz. If you have suggestions for purchase for this collection please speak to the Acquisitions Coordinator or the Library Director. All of these titles are cataloged in Millennium but they are suppressed, which means they won’t show up in the OPAC but if you search for them directly in Millennium you will find them. Everyone is welcome and encouraged to use the collection and it is fine if you want to take a book home. Just PLEASE PLEASE PLEASE! make sure and check the title out to yourself in Millennium if you remove it from office 664. We want to keep track of these resources as they are great resources for the entire staff. The magazines that are shelved with the books are also part of this collection; however they are not cataloged in Millennium. If you take one out, please do return it! Thanks!


Subject Specialists

Wednesday, July 7th, 2010

We are adding Subject Specialists to the Subject Guides - this can currently be seen on the Fashion, Architecture, Web Design / New Media, and Art History Subject Guides.

If you would like to be a subject specialist for one of the Academy’s departments, just email me and let me know which department subject guide you would like to be added to.


Printer Working? Maybe?

Sunday, April 18th, 2010

After reading Sloan’s Friday report on the printer breakdown, I tried to troubleshoot it myself, with the Mac/PC networking experience I have.  I think I may have fixed it, but we’ll see what happens today.

Technical details:  The print server (computer on floor below print pay station) has two network cards, one for the color printer side, and one for the library iMacs network side.  It receives data on the iMacs side from the iMacs when they print and queues the print jobs.  The iMacs on the library network get assigned IP addresses when they start up, and they can use any address that’s free at that time.  But the IP address for the print server’s network card has to stay the same fixed address, so that print jobs will always be sent to the same network card in the print server.

I don’t know if it was set manually during troubleshooting Saturday or some other time, but when I looked at it Sunday AM, the card was set to a get an address dynamically at startup.  When an iMac tries to print, the printer software tries to connect to a specific IP address:  You can see this address on a printing iMac sometimes when the connection is lost or very slow.  Anyway, I set the print server’s “iMac-side” network card to this specific and fixed IP address, so presumably it would see any incoming print jobs, and so far the tests have worked.

Once IT- or Mac-Help come in Monday to look at it, we can ask them if this is correct or not (if they know ;) ).

MFA Shifting Project Update!!!

Thursday, September 24th, 2009

Hi everyone,


I just wanted to share some excellent news with you all: the final banker boxes of pre-2004 MFA theses have been spirited away to their new offsite storage location, which means we finally have closure on the project that almost ate several of us alive :-)


Next time you see Jimmy, please tell him thanks and give him a pat on the back. He has spent countless job hours since last spring boxing up the theses and taking down the inventory BY HAND for those which were in the library pre-Millennium, and did it all with a great attitude. Go, Jimmy!


And thank you again to everyone who pitched in during the first phase of this project. It was a total monster, and I appreciate all of your efforts and ideas that helped us get through shifting almost two decades of theses in such a short amount of time. I could not have done it without all of you, so high fives all around!


I am currently working on documenting a workflow procedure to continually shift the theses in stages each year so we will not have to go through something so overwhelming again. If you have any questions or suggestions, please feel free to let me know.


- Abby

Shelf Shifting

Tuesday, July 28th, 2009

Hey all,

Debra would like us to only leave 4-6 inches of space at the end of each shelf (rather than 6-12) so that we can maximize the number of shelves freed.


Clear Labels for Exhibition Catalog Stickers

Tuesday, July 28th, 2009

Hi everyone,

I am putting three sizes of clear spine labels up front to be included with the stickering process of the Exhibition Catalogs. The idea is that you always want to have a clear label on top of the green sticker to keep it looking nice and staying put!

Please use the size label that works best for wrapping around the spine at least 1/2 an inch onto each cover. This is because if it just makes it around the spine, there will be a lot of curling and yuckiness will ensue. BUT! If the spine is very wide (a good way to tell is if the largest/longest spine label will not wrap around!), please just use the smallest/shortest label and center it over the green label.

One last thing: funky cloth covers and the clear spine labels do not get along! They reject sticking every time, so please use a piece of clear book processing tape instead.

If you have any questions about any of this, please let me know!

Thank you,



Tuesday, July 28th, 2009

The exhibition catalogs on the floor by the color copiers have been stickered. -Ian

Exhibition Catalog Stickers are here!

Monday, July 27th, 2009

Hi everyone,

The exhibition catalog stickers are here and ready to be put on the spines of all the exhibition catalogs! They are going to be placed right above the call number sticker on the spine. Shelf shifting is a priority as we need to make space for these items, but you can start stickering as well. If you need a break from shelf shifting, sticker, and if you need a break from stickering, shelf shift. The stickers will live where the list for the exhibition catalog was, on the back desk of the Circulation Desk.

Any questions just ask!

Circ books shelf shift

Saturday, July 25th, 2009

FYI - The books up to N6537 have been moved over.~Mary Ellen

Request: Please put your name on the Exhibition Catalog Packets

Thursday, July 16th, 2009


I am starting to go over the Exhibition Catalogs that you all pulled while I was away and have run into some things that need clarification. Please put your name on the top of all packets you work on so that if I have questions I can speak with you about it. Things are looking good in general but this step will help! Thanks!