Academy of Art University
Library Intranet

Archive for March, 2010

Spring Show to be held at 79 and 180 NM

Thursday, March 18th, 2010

Hi all,

I just received an email that the Spring Show is going to be held at 79 and 180 New Montgomery rather than at 601 Brannon. They used to hold Spring Show here and have decided to do so again this year. I will let you know details as I know them. Someone from administration will be meeting with me about details soon.


Opportunistic Theft

Thursday, March 18th, 2010

Hi everyone,

In the meeting I attended this morning one thing that was discussed was opportunistic theft. That is when an owner of property is unattentive to said property and it gets lifted! There is opportunistic theft happening in all of our campus buildings. Please be sure to lock up your personal items and or keep close tabs on them. Be aware of who is hanging around office doors and the front desk and make sure non employees are never behind the circulation desk. If any of you have suggestions or comments about this issue please post them here. I will follow up.


2 video desk reminders

Tuesday, March 16th, 2010

Last night at about 6:30, a patron brought a video up to the Circulation Desk and requested that it be put on hold for him. The folks at the Circ Desk were able to do so, so that part of it wasn’t a problem. BUT! We would really like to avoid situations in which patrons are at large in the library with A/V materials that are not checked out to them. Please, instead of just handing patrons a movie and telling them to go to the Circ Desk, either process the hold yourself at the video desk and print the hold slip out later or bring the video and the patron up to the Circ Desk. The same holds true for any case in which the patron needs to go to Circ before checking something out at the video desk - never just hand the patron something that’s not checked out to them.

Also, I’ve seen a few instances in which staff members checking MFAs in and out aren’t counting items. Remember, you need to count the number of items in the MFA box twice - once when the person is checking the item out, and once when they are returning it. This is the only way that we can be sure that all items are present and accounted for!

Heather S.

Course “Videos” Cheatsheet

Monday, March 15th, 2010

These are online course CD-ROMs that are actually DVD-ROMs.  Often students ask for the “course video for such-and-such class”, and I think these are *usually* what they are referring to:

  • Course # :  Course Title : Loan Rule
  • FSH 164 :  Fashion Sewing Techniques : 2 copies Circ, 1 copy Course Reserve.
  • FSH 220 : CDFP 1 (Construction Draping Flat Pattern 1) : 3 copies Circ.
  • FSH 220M : same as above, for Menswear :  1 copy Circ.
  • FSH 330 : CDFP 3 :  1 copy Circ.
  • FSH 331 : CDFP 4 :  1 copy Circ.
  • FSH 619 : MS: Developments & Current Debates in Fashion Journalism : 1 copy Circ.


Patron Fines

Monday, March 15th, 2010

While working on the desk this morning I informed a couple of patrons of the fact that they had outstanding fines. The fines were for small amounts, under $5.00, but the patrons expressed surprise when I told them about the fines. The fines had been on their accounts for quite some time and one patron asked me why no one else had ever mentioned the fine to them. Please let patrons know when they have fines. Even if it is not over 5.00 dollars. It will help us with collection and will keep patrons informed about their library account.



Generic Printer Error

Sunday, March 14th, 2010

On Sunday, as soon as we turned the student printer on, it began flashing the orange light.  The error on the screen is the “Check the printer screen (Error)” message that doesn’t seem to keep the printer from working but seems notable anyway.  I submitted a service request for it at about 2 PM.

Was it doing this at all on Saturday?


Fire Drill Monday, March 15, 10 am (updated)

Thursday, March 11th, 2010

The Academy has scheduled a fire drill at 10 am this Monday, March 15. We will be exiting the library from the back, emergency stairs- not through the front of the library.

The library will be opening around 10:30 am this Monday, March 15, because of the fire drill at 10 am. Security has told me to NOT open the library until after we have returned to the building after the drill.

We will wait at Hawthorne and Howard- we are not going to wait at the Yerba Buena Gardens like before.

Heather C., Floor Warden

FND 112 Figure Drawing Images in LUNA

Thursday, March 11th, 2010

Auguste Haboush is the teacher who requested we keep 4 Pierre-Paul Prud’hon images behind the desk on faculty course reserve. There is now a Media Group in LUNA call “FND 112 Haboush - Prud’hon Group”. To view “FND 112 Haboush - Prud’hon Group”:

  1. Go to LUNA (you do not have to log-in)
  2. Select Explore from the top menu
  3. Select Media Groups from the drop-down menu
  4. Select “Find More” from the bottom-right area of the screen
  5. Select “FND 112 Haboush - Prud’hon Group” from the alphabetized list of Media Groups

Please let me know if anyone has any questions or needs me to demo the above steps for them.

Heather C.

The Scoop on Suppressed MFA Theses

Wednesday, March 10th, 2010

Have you ever wondered why certain MFA theses records are suppressed, or where these mysterious MFAs reside?  Well, here’s the skinny…


MFA theses are suppressed if they are from 2006 or earlier, or if a department director has specifically made a request to suppress the work.  Another reason, albeit less common, is that the student has made the request because they are going to be using their project to launch a real business.


If the thesis is pre-2004, then it is at off-site storage (there should also be a local note in the record stating this).  If someone is truly interested in seeing one, please take down their contact information and let them know there is about a one-week turnaround time for us to make a trip over there.


If the thesis is from 2005-2006, it should be in the cabinets along the outside of the Video Area, right outside the Book Processing Office and can be paged by staff.  Many of these no longer have barcodes so if a student requests one of these to look at, please just note the vital details (name of the student, the major, title of the thesis, and the number of items) and keep this information with their ID.  There are nifty light blue slips available at the Video Desk and the Circulation Desk to make filling out this info very easy!  


Finally, the theses which are suppressed by department request live in drawers behind the Video Desk, at the end of the last aisle that has new theses waiting to be cataloged.  These should not be checked out to patrons, and will require Debra’s approval to be viewed if someone is insistent. 


Questions? Comments? Concerns? Please let me know!







2 announcements concerning videos

Tuesday, March 9th, 2010

1. Faculty member Sandra Wiggin returned the case for Up, but not the movie itself. She will return it Tuesday or Wednesday, and the case is at the front desk. Once she’s returned it, someone else has it on hold.

2. Faculty member Dominica Kriz brought us the movie Piece by Piece on Monday to put on Personal Faculty Reserve. However, on Monday we ended up getting our own copy of the same movie! So instead of having her copy be a PFR, we will have our copy be course reserve. Her copy of the movie is at the Circ Desk, and she will come pick it up sometime soon.

If you have questions about either item, please feel free to ask. Thanks!

Heather S.