Academy of Art University
Library Intranet

Archive for June, 2010

Grad students preparing for their midpoint reviews

Wednesday, June 30th, 2010

We’ve gotten a few questions from students and staff alike about checkout privileges for graduate students who are preparing for their midpoint reviews. Of course we absolutely want to support the educational goals for our students, but we’re running into problems here because these graduate students are not currently enrolled in classes. (And we all know that checkout privileges are generally only extended to students who are taking classes…) I am trying to contact a staff member in student services to see if there’s a way that we can grant these requests in an “official” way, but in the meantime Debra and I agree that it’s fine to grant checkout privileges to these students on a case by case basis. The plan right now is to, if a student identifies him- or herself as being a graduate student preparing for midpoint, check in Peoplesoft to ensure that the student is indeed a grad student and that they are enrolled for the fall (please check in with me if you’d like to review how to do this). Then you can check out the items to the student (usual rules apply - 7 books, 2 weeks). Add a pop-up message to the student’s account to indicate that he or she is a grad student for whom we are making an exception to the general rule.

Please ask me if you have questions! Thanks,

Heather S.

Reminder about ESL teacher’s copies!

Tuesday, June 29th, 2010

Please remember that ESL teacher’s copy books (TCP) can only be checked out by ESL faculty members who are supporting classes. Don’t let anyone else (regular teachers, staff members, etc) sweet-talk you into letting them have TCP books - these are strictly for ESL teachers, who have difficulty getting course books other ways. As always, let me know if you have questions!

Heather S.

Pre-College Art Experience Student Mill. Accounts

Tuesday, June 29th, 2010

Hi all,

I have fixed the Art Experience students’ Millennium accounts so that it will be extremely easy to spot them. Now, when you scan an Art Experience student’s ID card, a message will pop up which says, “Patron is a Pre-College Art Experience student and cannot check any materials out of the library.” Additionally, their P-Type has been corrected, so that Millennium recognizes all circulating materials as being, for them, non-circulating.

I also spoke to the head of the program this morning, and he is going to be reminding all of the teachers about our policies concerning the Pre-College students.

Let me know if you’ve got any Qs!
Heather S.

Art Experience students

Monday, June 28th, 2010

The Art Experience students are back! For those of you who haven’t worked a summer before, or for you old hands who need a refresher, here’s a reminder about the Art Experience program:

Art Experience students are high school students taking short summer courses at the Academy. They do not have any checkout privileges, because quite frankly we were losing too many items when they went home after their classes (they are not “real” students, so putting a hold on their account does nothing!). Currently, Millennium doesn’t block their user type, so we have to remain vigilant in order to make sure that none of them sneak through. First thing to look for: They are very young. Second thing: Their ID card will say P (instead of U, G, F, or S). Third thing: In Millennium, their “Department” is “2 - Art Experience.”

Please watch out for these things! Art Experience students are very welcome to come use things in the library, but they absolutely cannot check anything out.

Ask me if you have any questions, okay? Okay!

Heather S.

DVDs with Booklets

Friday, June 25th, 2010

I just had to waive fines on a booklet that was not checked in at the same time as the DVD that it goes with.  DeSica’s Bicycle Thief and Godard’s Breathless DVDs are both like this, there’s both a DVD case as well as a booklet, and they both get scanned out and back in.  Just FYI.


Reminder: Storing our projector cart

Tuesday, June 22nd, 2010

Just a quick reminder:

When teachers borrow our projector cart to use in Room 621, we need to follow a few simple steps in order to keep track of it and keep it safe.
1) Keep the teacher’s ID card at the front desk, attached to the proper slip (it’s purple and says “Projector Cart”).

2) When the teacher returns for his or her ID cart, put the cart back in room 664 and make sure that the door is locked.

The equipment on that cart wasn’t cheap, and we’d like to keep it safe! If you have any questions, please let me know. Thanks,

Heather S.

Summer Reference

Tuesday, June 22nd, 2010

Hi everyone,

We are not planning on holding regular reference desk hours over the summer semester, unless we start seeing a big demand for it. So, whenever a library patron has a reference question, please call me (Hope) at extension 3894  and I will come out to help. If I am not available, then you can call Debra (3899) or Heather C (3761) or Holly (3840).