Academy of Art University
Library Intranet

Archive for July, 2010

Pages document conversion trick

Thursday, July 29th, 2010

I just found this conversion trick, after a desperate student was trying to open their Pages document (the extension is .pages) on our iMacs.  You may need to move the file to a PC, but apparently Pages files are zipped bundles of files which include a .pdf and potentially image files.  So all you need to do is rename the file extension from “.pages” to “.zip”.  You can then unpack or copy back the PDF and image files separately, or convert the PDF to Word DOC with a free converter like this.  It may be a kludge, but it beats having nothing to offer at all!

End-of-semester due date!

Thursday, July 29th, 2010

The end of the semester is approaching rapidly - less than two weeks! From here on out, all books that are checked out will be due on Wednesday, August 11, the last day of the summer semester. Please make sure to tell patrons this. It’s not enough to simply stamp the date in the book, and it’s not even enough to tell them it’s due on August 11; be sure to emphasize that it’s due on August 11, the last day of the semester. This way, we know that they know, and no one can claim ignorance of the due date or of the date of the last day. Thanks!

Heather S.

Copier paper reminder

Wednesday, July 28th, 2010

Just a reminder - the color copiers and the black and white copiers take different paper. Renee found B&W 11×17 paper in both color machines this morning. This can cause problems because the machines are calibrated differently, and using the wrong paper can cause jams. Also, the color paper is heavier and nicer, and it’s part of the reason that students pay more for color prints. The color copier paper is clearly marked as such, and is kept in the black and red paper boxes in 664. Please ask me if you have any questions! Thanks,

Heather S.

How to use the new staff color printer

Wednesday, July 14th, 2010

Hi everyone,

We have a new color laserjet  printer and fax machine in room 673 (Hope & Holly’s office).

Follow these instructions (from your PC) if you want to use this printer:

1. From the Start menu, click on Printers and Faxes

2. Click on Add a Printer

3. Click on Next

4. Choose the option for “A network printer…” and click on Next

5. Choose the option for “Find printer in directory” and click on Next

6. Type in the beginning of the printer’s name: rm673 and click on Find now

7. The printer will appear in the list, click on it and then click OK

8. If you do not want this to be your default printer, click No when asked

9. Click on Finish. The printer should now show up in your printers folder.

Let me know if you have any trouble with this.



2 (two) *NEW* Book Drops

Friday, July 9th, 2010

We have, as of a couple weeks ago, two new book drops at

601 Brannan (Animation/Architecture/Interior Arch.)

1849 Washington (Industrial Design/Photography)

I just learned about them because a student said he had dropped some of his books at the Brannan building on Monday and we hadn’t gotten them back yet.  Apparently mail services is coming up to speed about picking up from these drops and getting them back to us.  They are being added as we speak to the library website and will need to be added to the next batch of bookmarks, too.  FYI!


Copy Cards and Credit Cards…

Friday, July 9th, 2010

I just wanted to post a quick update on the progress of the installation of the credit card software for the copy card machines. We seem to have hit another snafu in that we need a “magtek” reader for each machine. I am not sure exactly what this does but it has something to do with the magnetic swipe reader and how the credit card transaction will be read by the software. Anyway, what this means is that accounting is ordering said reader and we will have to wait until it arrives before moving forward. I will keep you posted and I sincerely hope this is up and running by Fall!


Subject Specialists

Wednesday, July 7th, 2010

We are adding Subject Specialists to the Subject Guides - this can currently be seen on the Fashion, Architecture, Web Design / New Media, and Art History Subject Guides.

If you would like to be a subject specialist for one of the Academy’s departments, just email me and let me know which department subject guide you would like to be added to.


Fire Drill

Thursday, July 1st, 2010

Fire drill, 10 am, July 8. The library will open after the fire drill, when we return to the building. I will let the first floor security desk know that we will be opening later than usual. We will meet at the corner of Hawthorne and Howard with a tentative plan to move further down to Yerba Buena Gardens. Please exit the library through the back stairs.