Academy of Art University
Library Intranet

Archive for November, 2010

Two New Local Classification Systems

Monday, November 22nd, 2010


I just wanted to let you all know about two new local classification systems:

MUS-CD (this is replacing our MCD class for music CDs)

SW-CD (this is brand new and being implemented for spoken works on CD that are not radio shows, which are under RADIO-CD)

This came up because we received a CD box set of poetry readings, which do not fall under music CDs or radio CDs.  Additionally, the previous numerical portion of the music CD call numbers has been replaced with a name/title system.  Since we currently only have soundtracks in this collection, these have the composer’s last name along with the movie title.  So for example, Coraline is under MUS-CD COULAIS CORALINE

The SW-CDs will only have their title in the call number. And just so you all don’t go scrambling to check it out: the aforementioned poetry box set is currently still in processing, and will be going to Cybercampus before making its grand appearance at the Circulation Desk :-)

Please let me know if you have any questions or suggestions.

Thank you,


Opening PDF files without Acrobat

Wednesday, November 17th, 2010

Debra heard from a reliable source that students are still requesting that we install Adobe Acrobat on our Macs. In the past, the Mac Lab has denied our requests for this program because they say that it causes the OS to misbehave. However, students can open PDF files even without Acrobat. How? It’s easy! They can open and print PDFs using Preview. So if you ever have students asking about this, please pass along this tip.

Heather S.

Library plastic bags

Monday, November 15th, 2010

I was operating under the impression that there was another box of plastic bags squirreled away, but alas, this is not so! And now we don’t have any more plastic bags. We’ll be ordering new ones tomorrow and will get them soon.


Heather S.

Digital Tutors Debacle

Monday, November 15th, 2010

Hi all, 

Sorry I forgot to mention this sooner, but I hadn’t realized we’d be getting this many questions! We’re currently testing out Digital Tutors, and are thinking about buying it. However, someone in the ANM department jumped the gun, and posted signs on the third floor saying that we already have Digital Tutors and to ask about it here in the library… 

On Friday I took down all of the signs and informed the head of ANM about the mix-up, but we still seem to be getting questions. So if people ask, you can tell them that we are thinking about buying it and, if we do buy it, it will be available next semester, but that it isn’t availble right now. 


Heather S.  

Students’ personal items

Wednesday, November 10th, 2010

Hi all,

Just want to make sure we’re all on the same page here. It is not appropriate for us to hold on to students’ personal items while they are off doing something else - for example, the students who want to leave their phones behind the desk to charge while they run to class, or the students who want us to watch their backpacks while they go get coffee. Basically, we cannot be held responsible for these patron items, and so we cannot agree to hold or watch these items.

If you have any questions, please ask! Thanks,


Color Printer Update

Tuesday, November 9th, 2010

Hi all,

I am sorry to report that there is no quick fix for the color printer at the moment. The lead technician at IKON cannot figure out what is wrong although he is going to come out today to give it one last shot. In the mean time I am working with Tony B. at IKON to get us a replacement machine. He told me today that it could take 5 days to get one which is not very encouraging. The upshot is that it will supposedly be a better machine and that we will then request a new lease agreement from accounting for the newer/better machine.

I appreciate all of you who are on the front line and are handling student complaints about this issue. Please let them know that we are working to address the problem and will get something in place as quickly as possible.


If Millennium has trouble this weekend…

Friday, November 5th, 2010

Hi circ workers,

On Friday we had a Millennium problem mid-afternoon, in which all records were coming up as in use. This was happening because our backup began running (it usually runs at 1 AM or so, when it can’t interrupt any processes). I doubt this will happen again, but if it does go ahead and call Innovative. Call them at 1-800-878-6600 and ask to speak to the help desk. Give them our site code, ACART, and let them know what the problem is. They will be able to kill the backup and get everything running again pretty quickly.

Heather S.

LA 238 World Literature papers

Friday, November 5th, 2010

So a teacher, Rebecca Wangh, just dropped off a bunch of papers for the class LA 238 that she instructed her students to pick up since she apparently has no mailbox.  I left the folder for them on the back counter near where the magazines are and the students will look through the folder for their own graded papers.

Time change on Sunday!

Friday, November 5th, 2010

Please remember that the time changes this Sunday, so be sure to set your clocks back one hour! Circ workers who are here on Sunday, if you can please also change the times on the library’s clocks (the one on the wall above 662’s windows and the one next to the picture files), that would be great! (The clocks on the computers and phones will reset themselves.)
Heather S.

Fridge issue - Monday

Monday, November 1st, 2010

Hi all,

Tenniel just reported that her just-opened-today, barely touched container of Trader Joe’s cottage cheese disappeared from our fridge between when she put it there this morning and when she came to retrieve it this afternoon at 3:00. Please remember to label your food, only take what’s yours, and (unrelated but still an issue) be good about clearing out your leftovers so that nothing’s left rotting in there! Beyond that, if whoever tossed/borrowed Tenniel’s cottage cheese could please replace it, Tenniel would appreciate it - it was her lunch.