Academy of Art University
Library Intranet

Archive for April, 2011

New Subject Guide - Business

Tuesday, April 26th, 2011


Hope created a new subject guide for our students that covers Business Resources.  This subject guide will pertain to all departments and contains information on Business Planning, Marketing & Branding, Product Development, Demographics and Market Research, Corporate Data, and Legal Resources.  I have linked to this Subject Guide from the page that lists all of the subject guides (, as well as from the Fashion Subject Guide.

You can see the Business Subject Guide here:

We will be adding a blog post or adding a link from the homepage to highlight this new subject guide as well.
If you have any questions about this subject guide you can ask Hope or I.  If you have any resources you think we should add, just let me know.


Status Update: Status!

Wednesday, April 20th, 2011

In the interests of cleaning up our catalog and making records easier for you to interpret, we’ve revamped the Item Status situation a little bit. As you know, we’ve been using the status “In Processing” to indicate a lot of possible situations - anything from “This item is being cataloged” to “This item is being relabeled or re-cataloged” to “We’re thinking about withdrawing or replacing this item.” This has led to some confusion for staff members as to where an item is and what’s being done with it. No more!

When a book arrives at the Library, Rose checks it in. At this point, the item status will be “Received.” Rose brings the book to the Technical Services office to be processed and cataloged; during this time, the book’s status will be “In Cataloging.” Once we’ve finished with it, the item’s status will be, of course, “On Shelf.”

What if we have a damaged or outdated item that might need to be replaced? That item will have a status of “Evaluation.” This status will probably mean that Rose is evaluating an item for replacement, although it might also be evaluated by Debra or Hope; check on the item’s X-Note to see for sure who it’s with.

If an item needs to be relabeled or re-cataloged in the Technical Service office, its status will be “In Processing.” All items with this status should have an X-Note explaining why it’s in Technical Services.

Please keep in mind that our patrons are only going to see some of this in the catalog. Items with statuses of “Received” and “In Cataloging” will show up in the catalog very rarely since new items are usually suppressed until they reach the shelves. Patrons will be able to see items with statuses of “Evaluation” and “In Processing,” so keep in mind that if you get a question about items with these statuses, you can use Millennium to look at the item record, check the X-Note, and see what the story is.

Since this is a new initiative, we still have some record clean-up to do, including figuring out the whereabouts of some mysterious “In Processing” items, but these will be resolved in short order. This system will help us keep our catalog tidy, our workflow streamlined, and our patrons happy!

Please feel free to ask me or Ian if you have any questions!


Spring Cleaning!

Tuesday, April 19th, 2011

Hi folks — spring is in the air and the mini fridge is jam packed! Time to look through and find items you forgot about and can discard. As always, it’s a great idea to write your name on anything you put in there that you don’t plan on eating in the next day or two.


Student Copiers, Now Complete with Padlocks

Tuesday, April 12th, 2011

Due to ongoing and escalating occurrences of paper theft from the student copiers [these are dark times, everyone], the student copiers’ paper trays are now secured with padlocks. Accordingly, a key will now be required to restock these machines’ paper supplies. There are four keys for the copiers’ eight locks (two locks to a key), and each lock and key has been labeled and matched (with either an A,B,C or D) for our paper-stocking convenience.
This ring of keys, labeled Copy Machines, can be found in the gray key box located to the right of the Course Reserve DVDs.

Any questions, feel free to ask.



Phone calls for Debra at the front desk

Thursday, April 7th, 2011


I have set up my phone a bit differently per President Stephens’ request. My phone message now prompts anyone looking for immediate assistance to press 1 to be transferred to the circulation desk. They also have an option to stay on the line and leave a message so not everyone will choose to be transferred but you may see an increase in phone calls coming to the front desk looking for me. If that is the case please try to locate me if I am in the building or let the caller know that I am currently out of the office and when I will be returning if you know this information. I do try to put my meetings and appointments on the calendar at the circulation desk so you can always check on my whereabouts. If I am just out for lunch or a quick break just say I stepped out for a moment and you would be happy to give me a message upon my return.

Any questions just ask!


credit card payment working on Mac Lab copy card dispenser

Thursday, April 7th, 2011

The credit card payment is once again working on the Mac Lab machine. Hopefully that will continue indefinitely but if you get any information to the contrary please notify me asap!


Professional Organizations and Logins

Thursday, April 7th, 2011

Hi all,

I just wanted to let you know that I changed an entry on the staff wiki. It was the “Resources to Know About” page. The information is exactly the same but I changed the title to Professional Organizations and Logins. The page is indeed the Academy library’s usernames and passwords to the professional organizations we belong to that have websites or other resources we all can access. Please take a look at these and use them if you feel the need or desire.


Library Staff Collection

Thursday, April 7th, 2011

Hello all. I just added a link on the wiki as well but I wanted to send out a quick announcement about the Library Staff Collection. It is a collection we have had for some time but it has been housed in the Director’s office so has not seen much use by library staff. I decided that moving it to office 664 would make it more accessible.

We have a collection of books related to the study of libraries and librarianship available for staff use. It is the Library Staff collection and it is now housed in office 664. Some of the titles are a bit dated, although some of them are classics in the field such as Knowing where to look: the ultimate guide to research by Lois Horowitz. If you have suggestions for purchase for this collection please speak to the Acquisitions Coordinator or the Library Director. All of these titles are cataloged in Millennium but they are suppressed, which means they won’t show up in the OPAC but if you search for them directly in Millennium you will find them. Everyone is welcome and encouraged to use the collection and it is fine if you want to take a book home. Just PLEASE PLEASE PLEASE! make sure and check the title out to yourself in Millennium if you remove it from office 664. We want to keep track of these resources as they are great resources for the entire staff. The magazines that are shelved with the books are also part of this collection; however they are not cataloged in Millennium. If you take one out, please do return it! Thanks!


Library Website on the Wireless Network

Wednesday, April 6th, 2011

There was an issue with the wireless network, where if someone tried to go to it would actually take them to the Future Media Architects website.  This is now fixed.  Please let me (Holly) know if you see this or anything like this happen again.  If a student is still having trouble accessing the library website, first have them try resetting their cache and try again.  If they continue to have problems after that, let me know right away.

If you have any questions about this, let me know.


Changes to Proquest

Tuesday, April 5th, 2011

Proquest is updating their platform.  We will eventually be switching over to this new layout.  I’m going to find out if we can wait till the end of the Spring semester so that we don’t switch it on our students in the middle of the semester, but I wanted everyone to have a chance to look over the new platform before we make the switch.

You can see the new layout here:  

Let me know if have any questions.