Academy of Art University
Library Intranet

Archive for May, 2011

Marking items as Missing

Monday, May 9th, 2011

When you notice that an item is missing (having looked for it more than once, checking the shelf around its supposed location carefully just in case it’s been misfiled), go ahead and mark that puppy as missing! Please, though, leave an x-note in the item record so that we know when it was marked missing, who marked it missing, and any other relevant information that you think should be added. For example: “Marked missing by HS on 5/8/11. Have checked shelf 3 times.” If we don’t have an x-note like this, it’s difficult for us to determine when something was first discovered to be missing; dates like “last checkin” and “last updated” can be misleading.

If you have any questions, please ask!


Material ConneXion Update

Monday, May 9th, 2011

Material ConneXion has updated their layout and the link to their database has changed as well.  I have updated the link on the Online Articles page, and the homepage and am in the process of updating subject guides.  If you have any questions about students unable to access Material ConneXion, just let them know that the link has been updated and should now be working.

Also, when a student clicks the link from the library website, after they enter their name and student ID (if they are off campus), they will see a Material ConneXion log in page.  On the lower left under the log in, there is a small link that says Guest, click this link to enter Material ConneXion.

Let Holly know if you  have any questions.

In Transit vs. On Hold: the showdown!

Wednesday, May 4th, 2011

When you find yourself checking in materials that prompt a pop-up window in Millennium saying the item is on hold be sure to select the option of sending the item directly to the hold shelf.  Don’t put the item “in transit”.  Although both options allow you print out a notice, only selecting “on hold shelf” completes the transaction.

How to Save Metadata with Images Exported from LUNA

Monday, May 2nd, 2011

Hi all,

The instruction guide I promised long ago for how to save metadata with images exported from LUNA is finally ready and available online!  Holly has placed three links to it on the Digital Images page:

and one more on the Library Tutorials page:

I will also put an announcement on the blog to let patrons know about its existence, and add the guide to the wiki along with other fun facts about LUNA in the near future.  Please let me know if you have any questions or suggestions.

Thank you,