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Archive for October, 2011

10/20 @ 10:20 - Great California Shakeout

Monday, October 17th, 2011

The Great California ShakeOut, a statewide earthquake-safety exercise, is happening Thursday morning at 10:20, and the Academy is participating! At 10:20, a security staff member will be making a minute-long announcement over the building’s loudspeaker. Basically, the idea is for you to act as if a real quake is happening, so you should:

Drop (crouch down), cover (get underneath your desk or something sturdy), and hold (stay in this position for the duration of the drill).

As your friendly neighborhood floor warden, I will be out in the main area of the library making sure that students are participating. Circ Desk staff members, please make sure you participate as well! If someone is at the Circ Desk when the alarm goes, inform them of what’s going on and that both you and they will need to participate, and that you will continue their transaction when the drill is done. Other staff members, I’m not going to be going into your office to make sure you are under your desk, but it’s not a bad idea for you to practice your earthquake safety skills…

If you have any questions, please let me know!


Red alert! Missing book!

Monday, October 17th, 2011

Please be on the lookout for an exhibition catalog titled Golden: Dutch and Flemish masterworks from the Rose-Marie and Eijk van Otterloo collection. Last known sighting: September 30, when we here in the Technical Services Office labeled this extremely sought-after book and put it out to be shelved. After that? Well, it seems to have vanished! Audrey’s had multiple people looking for it over the past few weeks, but to no avail. This book has been requested numerous times already.
If you’ve seen this book, or have an idea about where it might be, please let Audrey, Heather, or Emily know - any leads at all would be appreciated!


Off Campus Printing Options

Friday, October 14th, 2011

Hi all,

I received a copy of the Off Campus Printing Options hand out that the Mac Lab gives students and it is nicer than ours and has a map! It also includes a few “print shops” that actually offer higher quality printing and paper than Kinkos and Copy Depot. I have replaced it in the handout tower at the circ desk, (between the ref desk and the circ desk) and on the G drive under the Printer folder so please use this handout from now on when directing students to off campus printing services.

Questions??? Ask!!!


The golden rule of the circ desk —

Tuesday, October 11th, 2011

“Don’t leave your work for the next person, and they won’t leave their work for you.”
I want to make clear a few expectations around workflow.  Please keep these things in mind as I’ve noticed recently work has been left for workers on the next circ desk shift.  From now on, unless it is consistently very busy,  I’d like you to do the following things before going on your job hour, lunch break, etc:
-make sure the circ counter book drop has no books left in it

-shelve DVD, CD-Roms, all media


Movie Project and Student Volunteers

Tuesday, October 11th, 2011

Hi folks-

We will be hosting a MPT/Cybercampus project here in the library where students will be finding specific clips of movies and writing down time details.

Here’s what you need to know: the students will request a folder that holds paperwork for the project as well as the burned disc.  Please find this folder in Rose’s mailbox behind the circ desk. They also might need to use headphones and remote controls. Use a sticky note to keep track of the student who has this folder.
The students should be able to regulate this project on their own.  If you have any problems, please let me know.

Meebo Chat - Online Reference Hours

Tuesday, October 11th, 2011

Hi Everyone,

I am planning to re-implement the Meebo chat page (you can see it here:  This page is not currently linked to from anywhere on the website, but I am going to link to it from the Online Students subject guide, as well as from a new Ask a Librarian page I am working on.

I am currently planning on logging into Meebo Monday afternoons and Wednesday mornings and I also plan to extend my hours in the future.  I wanted to find out if anyone else wanted to sign up for Meebo hours.  If you would like to sign up, just let me know what days and hours you would like.  You’ll just have to log into Meebo from your office during those hours and answer any questions from students that come in.  You can try it out for awhile and if you don’t get any questions, we can always adjust your hours.

Just email me with hours you would like.  I plan to start my hours next week, and I should get the new pages up sometime this week.  If you have any questions about this just let me know.  It will probably be pretty slow at first, as it will take time for students to learn about it.  But I’ll write a blog post and maybe add an announcement on the home page to advertise this new feature to students.

Changes to Wireless Network!!!

Monday, October 10th, 2011

IT has changed our wireless network, so that we no longer have to log in through the browser!!  Now, when you first connect to the wireless network “Library” you will be prompted to enter a password.  The password is iloveart! .  I am working on making new signs to post in the library, but if anyone asks for the password it is iloveart!, there is no username.

This should hopefully work a lot better now!

Let me know if you have any questions.


Reminder to check-in MFAs

Friday, October 7th, 2011

Hi everyone,

I have noticed that several MFA thesis have not been checked back into Millennium after being returned to the desk by the student. Please make sure and check these items back in when they are returned.

Any questions just ask.



Wiping of the Student Mac desktops

Wednesday, October 5th, 2011

Hi all,

Starting in a few days the student Macs will all be “wiped” clean each night through a script implemented by the Maclab. To do this the script will also automatically fire up and shut down the computers approximately 5 minutes before we open and 5 minutes after we close everyday! And all items on the desktop will be sent to the trash. Jim said he would not write the script to delete the items completely as inevitably a student will come back looking for something and quote unquote “freakout.” So every few days or so we can empty the trash but in the meantime if a student comes back and says “I saved a bunch of stuff to the desktop yesterday that I really need” we may be able to recover it from the trash for a short period of time. Of course this would be the opportune time to tell students that the desktops get wiped clean every night and they should not be saving anything to public computers, alert them to the fact that we check out flashdrives, and any other pertinent tips and tricks for using public computers that seem appropriate!

Daniel made the suggestion to have the computer desktops wiped each night so give him some kudos the next time you see him.


Student black and white printer jamming issues

Wednesday, October 5th, 2011


I  just spoke with our rep from IKON and he suggested that the recent jamming issues may be due to our change in paper. We recently switched office supply vendors and he is guessing that the paper from Office Max is not holding up in our machines. I am going to get him more information on the paper we are using but one tip he gave me is to make sure we are fanning out the paper before we load it into the machines. He says that can help poor quality paper work better in the machines. Please do keep me abreast of the situation and I will do the same as I learn more about the situation.