Academy of Art University
Library Intranet

Archive for February, 2012

Periodicals at the circ desk

Tuesday, February 28th, 2012

Hi everyone,

In order to track usage of the periodicals at the Circulation Desk (Adweek, Cinefex, Lula, etc.), we’ve made barcoded slips for each item. When a student requests one of these periodicals, please check it out to them using the barcode and attach the student’s card to the slip as usual. Then when the student returns the periodical, check it back in (otherwise, we’ll get some upset patrons asking why these items are still on their accounts!). Please do this consistently so that we can get usage information on these items. The checkout rules are the same as always - in-library use only, same day checkout, one at a time.

Please let me know if you have any questions!


Light boxes

Tuesday, February 28th, 2012

Hello circ workers!

We have come to the time in the semester where the light boxes are heavily used.  Please remember 2 things to help this time go more smoothly:

1)check out the light box to the student, don’t just hand it over.

2)remind the student that light boxes check out for 2 hours, and that the must bring it back to the circ desk when they are finished.

Questions? Comments? Email me or share here!



Annual Report Collection

Wednesday, February 15th, 2012

Hi everyone,

You may or may not have noticed that our Company Information collection is no longer housed in the filing cabinets next to the MFA Desk. The collection was sprawling, old, and barely utilized, so we’ve made some big changes. First change: The collection is now housed at the Circulation Desk, in the black cabinet that’s got the book re-magnetizer on top. Second, and related, change: The collection is now much, much smaller, and is now comprised strictly of annual reports (instead of annual reports and financial forms). Third change: Since this collection is now at the Circulation Desk, students need to request the individual reports at the desk. The reports are barcoded and must be checked out to the requesting patron; the reports can be used one at a time, in-library use only.

I am also in the process of creating a guide for students who are looking for company information/annual reports, which will be put on the website. This is still in the works, but if you get questions about annual reports in the meantime, here’s the gist:

We subscribe to the annual publication Graphis Annual Reports (soon to be called 100 Best Annual Reports). Here’s the permanent link to that annual’s catalog entry: This annual is filled with examples of award-winning annual reports, so it’s a great resource for students researching annual report design.

Many companies are no longer distributing paper annual reports to the general public (which is part of why our collection is so small now). However, most companies publish their annual reports online; patrons can go to a company’s investor relations website to download them. Often a Google search for “company name annual report” delivers the goods.

Finally, if a student is looking for current financial information about a company, they should check the Hoover’s Company Profiles database, which we subscribe to and is available through our website.

If you have any questions, please let me know. Thanks!


“Before” and “After”

Friday, February 10th, 2012

I don’t know if everyone is aware of this, but “before” and “after” are boolean operators in the catalog.  So if you search for “after effects” or “before you shoot” you get no records in the catalog.  This is because they are special keywords that allow you to search for specific phrases, with one term after or before the second term.

I have contacted Innovative to see if this is something we can turn off.  This causes problems with the above two searches, and I’m sure others.  So, if you search for a title that has “before” or “after” or “near” in the title and you get no search results, just try modifying your search without that term.  Such as searching for “adobe effects” or “you shoot”.  Also, this only happens for a keyword search, so if you do a title search for “before you shoot” it works.  This doesn’t help as much with after effects.

I will post more if I learn that we can in fact turn this off, but I wanted everyone to know about the work around.  Let me know if you have any questions.


IMDb Pro Accounts

Friday, February 3rd, 2012

Just a reminder.  Please do not give out the Library’s IMDb Pro Username and Password to students or Faculty.  The “aaulibrary” account is our administrator’s account and I use it to assign Faculty and students with personal accounts.  If you have any questions about assigning IMDb Pro Accounts contact Audrey.

Also, Audrey is taking over assigning IMDb Pro Accounts, so if you have a student or faculty member that requests an account, just tell them to email Audrey (, and she will set them up.
Thank you.