Academy of Art University
Library Intranet

Archive for June, 2012

Library Classroom 621 schedule and usage

Thursday, June 28th, 2012

Hi all,

There seems to be some confusion over the schedule and procedure for  reserving the library classroom 621. I work with Megan Pohley every semester to determine the classroom schedule and then input scheduled classes into the Library Classroom calendar on the Intranet. The classes that are on the calendar currently are the only scheduled classes for Summer 2012. If someone is using that room outside of those times they are essentially squatting! I am going to put up signage today stating “This classroom has regularly scheduled classes and events. If you would like to use this space you need to reserve it at the Circulation Desk.” The library classroom calendar works exactly the same way as the theater room calendar so if you get a request to use the room schedule it the exact same way. If someone is looking to hold a regularly scheduled class or event, i.e. weekly tutoring sessions, in room 621 they need to speak with me.

Any questions please ask me!


MFA grading system change

Wednesday, June 27th, 2012

Hi folks,

Along with some more radical changes that are in the works concerning our MFA collection (more on that as things develop!), the grading system will be different starting with the projects that we’re receiving for students who graduated in Spring 2012. Instead of trying to squish the new-ish “Doesn’t Meet” - “Meets” - “Exceeds” [expectations] rubric to fit our Poor - Fair - Good - Excellent system, we are changing things up! Now, only projects that have been deemed to “exceed” expectations will be given a grade; all others will not have a grade noted in the catalog record or on the box.

Also, as a side note, a very high percentage of MFA projects from the last few semesters have been marked by the grading committee as not available for public viewing in the library. This can be because of a number of reasons, good or otherwise - the student might want to keep the information or images private if they are starting a business or pursuing larger projects using the thesis material as a base, or the grading committee might feel that while the project is good enough to pass, they don’t want other students using the material as inspiration. If you get any requests for student projects that we do not have in the catalog, this might be why. These suppressed MFAs are not available for patron viewing, although exceptions can be made for department directors, etc. Please ask me if you have any questions!


Adobe Creative Suite CS6

Tuesday, June 26th, 2012

We all have access to the Adobe Creative Suite, now, through the Academy.  You can download and use any of the applications in the Creative Suite on your work computer, and you should also be able to install it on one additional computer - so you could use it at home as well.

To get the software key, you need to log into your account on the Online Academy website (, click on your Profile and you should then have a software tab, then click Request Windows Key or Request Mac Key to get your license key.

If you don’t see a “Software Tab” (so far all of us here in the library have not had that tab when we first checked), you will need to contact the Online Academy ( to ask them to add that tab to your profile.  It should only take them a day or two.


Online Course CD collection - Update!

Monday, June 18th, 2012

Hi circ workers,

You may have noticed that our collection of online course CDs is now quite reduced from its former size. Debra, Audrey, and I have been tracking the usage of this collection for the past few semesters, and realized that only a handful of the courses were being checked out, so we decided to simplify things and only keep the ones that were being used! Going forward, the TS office will be updating the existing discs twice a year, in the spring and fall semesters.

If a student requests a course CD that we do not have, please take the time to ascertain in Peoplesoft that the student is currently enrolled in the course! (Remember, only students who are actively taking a course are supposed to have access to these discs. Please check in with Audrey or Heather if you need instructions on how to check a student’s enrollment in Peoplesoft.) If the student really is enrolled in the course, let Heather know which disc they are requesting and she will get it from Cybercampus.


Changes to EBSCO

Wednesday, June 13th, 2012

I met with our EBSCO Sales Rep yesterday and she gave me a few suggestions for changing some of our EBSCO settings.

If you go into EBSCO now, all you will see is a search box, on the Basic Search screen. Before the Search Options were displayed below the search box. If you would like to see the Search Options, click the Search Options link below the Search Box. I think this looks cleaner and will be less confusing to our students - it make the interface simpler and more like Google.

Also, now when you do a search the Full Text box is automatically checked, so all of your results should be Full Text results. To uncheck this, click the Search Options link and uncheck the Full Text checkbox.

On the results page, the Subject List on the Left Panel is now opened, so that you can see your Subject options for modifying the search.

I’ve also added some links to Video Tutorials for using EBSCO on both the Online Resources page and the Library Tutorials page. You can find additional video tutorials on EBSCO here: If you find any other tutorials that you think we should link to, let me know and I will add a link to the Library Tutorials page.

Let me know if you have any questions.


Problems with Library Website

Tuesday, June 5th, 2012

The elmo server is not accessible from off campus. If any students contact you with problems with the website, you can let them know we are working on getting it fixed. I have contacted IT but I have not heard as to when it will be working again. The server is accessible on campus, so we can get to these pages here in the library.

Let me know if you have any questions.


This has been fixed - the whole website should be accessible off campus. If anyone says they are having trouble accessing pages on the website from on or off campus, please let me know.